Construction Procurement
Construction Procurement supports Lock Haven University's roles of education, research and public service by acquiring and managing goods and services which provide the University the greatest value, use of best business practices, and by ensuring the University’s compliance with applicable laws, rules and regulations. We are committed to providing exceptional service to all customers, clients and stakeholders, and to maintaining the public’s confidence in our stewardship of resources.
The Lock Haven University Purchasing Department is responsible for the contract administration of new construction projects and large maintenance repairs of campus facilities. The Director of Procurement works as a liaison between the Purchasing and Facilities Departments. This position is primarily responsible to ensure all work performed is done so in conjunction with all the rules and regulations established by Act 57.
The Director of Procurement is responsible for all aspects of the construction contracting process. This position works closely with the Facilities Department personnel and contracted design professionals in the drafting and issuance of the various methods of solicitation. The Advertisement, Bid, Award, Contract issuance and project closeout are only a few.
The method of obtaining our design professionals is determined by the estimated cost of the projects. We currently have the option to obtain design services either by issuance of a Request for Proposal (RFP) or to issue a work order for an Architect or Engineer currently under one of the State System’s Centrally-Held Open-End Professional Contracts http://www.passhe.edu/inside/anf/Fac/Procurement/Pages/Centrally-Held-Professional-Contracts.aspx .
In addition to the major construction and renovation projects, the University maintains various Facilities Requirements Contracts for various types of work including but not limited to: Major Paving, Major Concrete, and Environmental Hazardous Abatement on Campus.
Regulations
General Information
Construction Procurements are bid and awarded REQUIREMENTS in compliance with the rules and regulations established by Act 57 of 1998, the Commonwealth Procurement Code and its amendments.
Large Procurement Projects $21,000.00 or More
Requirements:
- All projects in excess of $19,700.00 must be publicly advertised, competitively bid and awarded to the lowest, responsive and responsible bidder.
- The Contract Specialist is responsible for determining the method of source selection and public notice to be given for each procurement to ensure competition and the best price for the University.
- Multiple awards for separate prime contractors (as per the Separations Act for Plumbing, HVAC, and Electrical Construction) are required for projects greater than $25,000.00.
Small Procurement Projects $21,000.00 or Less
Requirements:
- Procurements under $19,700.00 do not require competitive bidding.
- Solicitation of quotes/bids is encouraged for procurements up to $10,000.00. Discretion may be exercised by the Contract Specialist with regard to the need for quotations/bids.
- Procurements of more than $10,000.00 but less than $19,700.00 require a minimum of two or three quotations before authorization may be granted.
Contractor Registration
The Construction Contracting office maintains a list of potential bidders by trade or service specialty. To add your company to our bidders list, complete the Vendor Registration Form.
Registering your company does not guarantee that you will receive bid notifications. The University reserves the right to select/limit the number of companies to be notified at its discretion. The University also reserves the right to contact and solicit bids/proposals from companies not on the list. Companies are encouraged to check this site periodically for bidding opportunities. Bid/RFP packages will be forwarded upon request and only after receipt of any required fees. The Vendor Registration Form is not a pre-qualification document.
