New Employee Welcome

All new faculty/staff/coaches and student employees are required to satisfactorily complete the background investigation which includes, but is not limited to Act 34, Pennsylvania Criminal Record Check; Act 151, Child Abuse Clearance; and Act 114, Federal Bureau of Investigation (FBI) Criminal Background Check.

Newly hired faculty/staff/coaches and student employees must complete this process prior to beginning employment. Additional information is sent to all new employees from HR prior to beginning their appointment. Lock Haven University covers the costs associated with the process.

The following forms must be completed and returned to Human Resources prior to employment along with your New Employee Checklist.

• New Employee Information Form
• Change of Address
• W-4 Federal Withholding Form
• Local Earned Income Tax Residency Certification Form
• Direct Deposit Form
• I-9 Instructions
• I-9 Employment Eligibility Verification
• Previous Periods of Service with other State Agencies

Remote Hire

• Remote Hire Instructions and Notary Public's Statement

• Human Resources Policies and Procedures - As part of the onboarding process you should become familiar with these Policies and Procedures.

Each faculty, staff and student will receive a user account that allows access to LHU online resources (computer access, email, and password protected websites). Faculty and staff accounts are created once all paperwork is signed and entered through Human Resources. A member of the IT Helpdesk will reach out to you via phone to walk through the initial set up of your account.

LHU’s timely warning system is in place to inform the campus community about a range of topics: emergency and weather, student life, academic deadlines and trolley updates.  We encourage all students, faculty, and staff to sign up for emergency text alerts. Go to the timely warnings page to sign up for timely warning notifications/emergency text alerts.

Auto-Dial Phone Subscriptions:
Lock Haven University Telecommunications has established an automatic notification system for inclement weather and emergencies that will notify employees of these events by calling a set of employee-specified telephone numbers. Each employee may specify up to 3 numbers that will be called. An audio message pertaining to the situation will be played. This system exists in addition to, but separate from, the emergency text alerts. Sign up for these alerts here.

The Employee Self-Service (ESS) Portal is a web-based service that provides employees with the ability to view and update information related to their employment with the Pennsylvania State System of Higher Education (PASSHE). This portal is where you can view personal information, benefits, leave & time, and payroll information.  It is used by the Human Resource Office for the purpose of paying your salary and administering programs, including your employee benefits. The login information for this site will be the same as your LHU email and account login. 

ESS Portal

Access to MyFirstDays:
ESS contains the application, My First Days. It also allows employees to enroll in benefit plans such as Medical, Retirement, Flexible Spending Account(s) and Basic Group Life.

Lock Haven University ID cards are available at the Parsons Union Building between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday.  In order to obtain an ID, you will need to present a valid Photo ID (example: Driver’s License or Passport).  Your Lock Haven University ID card can also be used to gain access to certain buildings and will become invalid when your employment with the university ends.

All physical building keys are obtained through the Facilities Department according to the Lock Haven University Key and Lock Policy Supervisors and/or Department Secretaries can assist with the obtainment of keys. You can view the key request form here. 

Parking at LHU is regulated through the office of Public Safety.  You can obtain your parking permit either online at the public safety site or by visiting the Public Safety Office.  You will need to present your driver’s license and vehicle registration card at the time of registration. The basic yearly fee for parking is $20.00 USD.  

Public Safety Office:
32 Glen Road
Lock Haven, PA 17745
(Located in the Glennon Building)